Payroll Services

Yes, most Canadian jurisdictions are supported for multi-provincial payroll processing. We can handle payroll for employees working in different provinces, ensuring proper provincial tax deductions, employment standards compliance, and remittance filing for each jurisdiction. Multi-provincial payroll requires understanding different provincial tax rates, employment standards, and remittance requirements, which we manage through our payroll systems and processes. However, provincial requirements vary, and some jurisdictions may have specific rules or requirements that need attention. We work with payroll systems that support multi-provincial processing and ensure compliance with each province's requirements. If you have employees in specific provinces, we'll confirm that those jurisdictions are supported and discuss any specific requirements or considerations for those provinces.

Yes, we manage ROEs, terminations, and records management as part of our payroll services. Record of Employment (ROE) preparation and filing is required when employees terminate employment, take leaves, or experience other employment changes. We prepare ROEs with accurate information, file them electronically with Service Canada within required timeframes, and ensure compliance with ROE requirements. Termination processing includes calculating final pay, vacation pay, and other termination entitlements, and preparing final payroll records. We also manage records retention to ensure payroll records are maintained according to CRA requirements and are available for review if needed. However, ROE accuracy depends on accurate information about termination dates, reasons, and employment history, so we work with you to ensure complete and accurate information is provided. Records management includes maintaining payroll records, ensuring proper retention periods, and organizing records for easy access if needed for CRA review or other purposes.

We support ADP, Wagepoint, QBO (QuickBooks Online), and other common payroll systems used by BC businesses. ADP is commonly used for larger businesses or enterprise-level payroll needs, offering comprehensive features and support. Wagepoint is popular for small to medium businesses, offering user-friendly interfaces and good value. QuickBooks Online integrates payroll with accounting, which can be beneficial for businesses using QBO for accounting. We're also experienced with other common payroll platforms and can work with your existing system or help you choose the right platform for your needs. However, system capabilities and features vary, so we'll discuss your specific needs and recommend systems that best support your payroll requirements. We can help set up payroll systems, configure deductions and remittances, and ensure proper integration with your accounting or other business systems.

We handle new hire onboarding and setup to ensure employees are properly set up in the payroll system and payroll processing begins correctly. New hire setup includes collecting employee information such as Social Insurance Number (SIN), address, TD1 forms for tax deductions, bank account information for direct deposit, pay rates, and benefit or deduction information. We set up employees in the payroll system, configure deductions based on TD1 forms and benefit elections, and ensure proper tax calculations for their province of work. We also coordinate with you to ensure employment start dates, pay schedules, and other details are accurate. However, new hire setup depends on timely submission of complete employee information and required forms-delays in providing SIN, TD1 forms, or other information can delay payroll setup. We provide checklists and guidance on what information is needed, but timely submission of complete information is essential for smooth onboarding. Once set up, employees are included in regular payroll processing according to your pay schedule.

Remittance timing depends on your remitter type and payroll frequency, and we manage the filing and payment process to ensure compliance. Remittances for CPP, EI, and income tax deductions must be filed and paid according to CRA schedules-regular remitters typically file monthly, while quarterly remitters file less frequently. We calculate remittance amounts based on payroll deductions, file remittances electronically with CRA, and coordinate payment to ensure remittances are paid on time. Remittance deadlines are strict, and late filing or payment can result in penalties and interest charges. We maintain records of remittance filings and payments, and we coordinate with you to ensure remittance payments are made on schedule. However, remittance payment is your responsibility-we file remittances and coordinate payment, but you must ensure funds are available and payments are authorized. Records of remittances, payroll, and related documents must be retained according to CRA requirements, typically for six years, and we help establish records retention practices. We maintain payroll records and ensure they're organized and available for CRA review if needed.