Bookkeeping Services

We process books on a weekly or monthly schedule, depending on your transaction volume and business needs. Weekly processing is typically recommended for businesses with high transaction volumes, frequent cash flow needs, or requirements for up-to-date financial information. Monthly processing works well for businesses with lower transaction volumes or less frequent reporting needs. The frequency affects how current your books are and how quickly discrepancies are identified, so we discuss your needs during initial consultation to determine the appropriate schedule. However, processing frequency also depends on timely submission of source documents-delays in providing bank statements, invoices, or receipts can affect processing schedules. We work with you to establish realistic timelines and ensure your books are maintained on a schedule that supports your business needs.

Yes, cleanup and catch-up services are available to bring historical data up to date and ensure accuracy. Historical data cleanup involves reviewing past transactions, correcting errors, reconciling accounts, and organizing records to establish a clean starting point for ongoing bookkeeping. Catch-up services involve processing transactions for periods that weren't previously recorded, such as months or years where bookkeeping wasn't maintained. Cleanup and catch-up work can be time-intensive depending on the volume of transactions, the condition of existing records, and the complexity of transactions. We assess the scope of cleanup needed, estimate timelines, and work through historical periods systematically to bring your books current. However, cleanup timelines depend on document availability, transaction complexity, and the extent of errors or missing data, so we discuss expectations during initial assessment. Once historical data is cleaned and caught up, we transition to regular ongoing bookkeeping to maintain accuracy going forward.

Yes, secure remote workflows are our default approach for bookkeeping services. We use secure cloud-based accounting platforms and encrypted communication channels to access your accounting system and work on your books remotely. This approach allows us to work efficiently while maintaining security and data protection. You submit source documents through secure methods such as cloud storage, email encryption, or document management systems, and we process them remotely in your accounting system. Remote workflows offer advantages including flexibility, efficiency, and the ability to work with businesses regardless of location. However, remote work requires reliable internet connectivity, secure document submission processes, and clear communication channels. We establish secure access methods, document submission workflows, and communication protocols during setup to ensure remote bookkeeping runs smoothly. We maintain strict confidentiality and data security protocols regardless of whether work is done remotely or on-site.

We help establish organized receipt capture and expense documentation processes to ensure expenses are properly recorded and supported. Receipt capture can be done through various methods including mobile apps, cloud storage, email submission, or physical document scanning. We work with you to set up a process that works for your team-some businesses use receipt scanning apps that integrate with accounting software, while others submit receipts through email or cloud storage. We review receipts, ensure they're properly coded to expense accounts, and attach them to transactions in your accounting system for audit trail purposes. Proper expense documentation is important for tax purposes, CRA compliance, and accurate financial reporting. However, receipt capture effectiveness depends on consistent submission by your team, so we provide guidance on what receipts are needed and when to submit them. Missing or incomplete receipts can delay expense processing and may affect tax deductions, so we emphasize the importance of timely receipt submission as part of the bookkeeping process.

We help establish appropriate controls and approval processes for accounts payable and receivable workflows to ensure accuracy and prevent errors. For accounts payable, controls typically include invoice verification, approval hierarchies, and payment authorization processes. We can set up workflows where invoices are reviewed, approved by appropriate personnel, and then processed for payment, with clear documentation of approvals. For accounts receivable, controls include invoice generation, customer credit checks, and collection follow-up processes. We help establish approval processes for credit terms, write-offs, and other AR decisions. However, control effectiveness depends on your team's adherence to processes and the appropriateness of controls for your business size and complexity. We discuss your needs and risk tolerance to establish controls that balance efficiency with accuracy and fraud prevention. We can also help train your team on control processes and provide ongoing monitoring to ensure controls are working effectively. Control design should be tailored to your business, so we work with you to establish appropriate controls rather than applying one-size-fits-all approaches.